Associate Director of Academic Affairs
Job Description
Department
About the Department
Job Summary
The Associate Director of Academic Affairs is expected to develop and maintain strong working relationships with several key University areas including: BSD administration, Provost Office, Medical Staff Office and the Office of International Affairs. The Associate Director will represent the Department's interests and perspectives in a positive and vigorous fashion in order to continually improve academic affairs related processes.
Responsibilities
Academic Appointment Process
In collaboration with the Vice Chair for Academic Affairs, ensures successful navigation of University processes (including onboarding, appointments, promotion, and tenure) for Department of Obstetrics and Gynecology faculty and other academic appointees.
Researches faculty bio to contribute to academic writing for cases.
Reviews, edits, and approves appointment case documentation.
Develops and implements appointment and promotion case scheduling strategy.
Oversees arm's length process.
Trains and educates Section Administrators on appointment process.
Collaborates with section chiefs and section administrators on all matters of academic affairs.
Develops and implements solutions for faculty job changes employing options from all academic tracks.
Develops and implements enhancements for academic process.
Faculty Employee Relations
Oversees and approves faculty termination process in partnership with the Office of Academic Affairs.
Facilitates faculty shortened appointment and non-renewal process.
In collaboration with the Executive Administrator, conducts sensitive faculty employee relations investigations.
Develops and implements faculty proctoring plans with Section Chiefs as needed.
Academic Research Recruitment
Oversees academic research recruitment process.
Reviews, edits, and approves academic hiring materials for submission to the Office of Academic Affairs.
Coordinates with Lab School regarding applications for faculty dependents.
Identifies opportunities for cost reduction of faculty and academic research postings.
Reviews position control requests for feasibility and appropriate expense management.
Oversees faculty and academic visa process (J, O, H-1B).
Faculty and Academic Research Compensation Process
Oversees faculty and academic research payroll actions.
Completes annual faculty and academic research compensation analysis and provides recommendations.
Develops and implements faculty compensation solutions (promotion, demotion, advances, tail coverage, and ad hoc needs).
Leaves and Accommodation Process
Reviews, tracks, and implements faculty and academic professionals leave requests.
Advises faculty and academics regarding leaves and accommodation options.
Facilitates faculty accommodation process with Office of Access and Equity and Office of Legal Counsel.
Obtains and/or prepares required accommodation request materials.
Committee Involvement
Participates as DEI Steering Committee Member supporting strategic diversity efforts for faculty and academics.
Contributes to DEI recruitment and the Retention & Promotion Committee to help imbed diversity into standard practices.
Assists and advises in the development of Faculty Promotions Committee.
Communication and Compliance
Prepares, reviews, and oversees various academic communication and announcements.
Monitors clinical requirements and recertification dates.
Oversees annual academic and research academics training compliance process.
Training and Supervision
Trains faculty leaders, Section Administrators and Academic Partners on divisional policies and procedures related to academic affairs .
Establishes academic affairs performance goals for departmental faculty and academic roles.
Other
Counsels faculty and academics on benefits and compensation. Coordinates with managers and senior colleagues to determine compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Conducts research and contributes to strategic planning for faculty and chair development; relocation of families with dual careers; development and sponsored award activity including assisting with proposal development and grants management.
Creates training and programming for faculty and chair development.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Advanced degree and/or advanced training/certification in academic or general HR.
Experience:
Work experience in a post-secondary academic, healthcare, non-profit, or equivalent setting.
Prior experience in working with faculty and/or academic appointees, especially in a faculty/academic affairs role.
Knowledge of visa processing requirements.
Preferred Competencies
Strong attention to detail, and competence to manage multiple priorities and responsibilities effectively with limited guidance.
Ability to partner with different levels of the organization to achieve results.
Ability to foster a culture of inclusion by appreciating and respecting diversity.
High degree of organization and follow-through.
Excellent written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills; ability to work independently and with minimal direction.
Proficiency with Microsoft Word and Excel; Adobe document management; Interfolio document management portal; willingness and ability to learn new technology.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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